A travel virtual assistant who has the itinerary ready before you pack.
Flights, hotels and ground transfers arranged around the calendar you already keep, with a door-to-door itinerary waiting before you pack.
Best forExecutives who travel often and lose hours to booking admin.
Booking a trip is twenty minutes of decisions wrapped in two hours of tab management. The flight is easy. It is the transfer that has to line up with it, the hotel that has to be near the Thursday meeting, the visa that needed eight working days, and the calendar that nobody updated afterwards. A travel virtual assistant carries all of that so a trip costs you the decision and not the afternoon.
The part that matters most is what happens when it goes wrong. A cancelled leg at six in the morning is not a research problem, it is a speed problem, and it is much easier to solve when somebody already has your preferences, your loyalty numbers and your onward commitments in front of them.
What the work looks like.
Built around the calendar
Flights chosen against what is actually in your diary on either side, not against the cheapest departure. Ground transfers timed to the meeting they feed, with the buffer a real airport actually needs.
One itinerary, door to door
Every confirmation, address, reference and contact number in a single document, in order, from your front door to the return. No hunting through six confirmation emails at a gate.
Documents tracked ahead
Visa lead times, passport expiry, insurance and entry requirements checked against the trip well before it is booked, so nothing surfaces the week you fly.
Rerouted when it breaks
When a leg is cancelled your assistant is already working the alternatives, holding the new booking and telling the people on the other end that you are running late.
Not included: spending on your cards without written approval. Your assistant assembles the booking and holds it; you confirm before anything is paid for.
Trips stop consuming the days around them. The itinerary is waiting, the transfers line up, the calendar reflects where you actually are, and a cancellation becomes a message telling you what has been rebooked rather than a problem you have to solve at an airport.
Book a free callTravel & Logistics, answered.
Not without written approval each time. Your assistant researches, assembles the booking and holds it, then you confirm before anything is paid for. Many clients set up a company travel account for this instead.
After the first trip, yes. Airline and seat preference, hotel type, loyalty numbers, how much airport buffer you actually want. It is recorded once and applied from then on rather than asked each time.
Your assistant works the rebooking and notifies whoever is expecting you. Coverage for live disruption is agreed on the intro call, since it depends on how far your travel sits outside your assistant working hours.
Yes. Group travel is largely the same work with more constraints, and it is usually where the time saving is largest, because coordinating six calendars against one set of flights is exactly the job nobody wants.